Privacy Notice

IMMJ Systems are fully committed to respecting and protecting your right to privacy whilst interacting with this website. The purpose of this Privacy Notice is to inform you of what personal information is obtained through your use of this website (www.immjsystems.com) and how it is used.

We are fully aware of our responsibilities under the General Data Protection Regulations (GDPR) and will treat all personal information obtained via this website in accordance with the terms of GDPR.

 

Kinds of Information We Collect & How We May Use It

Through use of this website IMMJ Systems may collect the following personal data:

Data	Purpose	Legal Basis
Name, address, e-mail address, company name, phone number	To carry out our obligation arising from any contracts entered into between you (or your employer) and us and to provide you with the information, products and services that you (or your employer) request from us	Performance of contract; legitimate interest in providing our products and services to you
	To provide you with information about other products and services we offer that are similar to those that you have already purchased or enquired about	Legitimate interest to develop our products and services and grow our business
	To make suggestions and recommendations to you about goods or services that may be of interest to you.	Legitimate interest to develop our products and grow our business
	To process job applications.	Consent; performance of a contract
Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet; browser type and version, time zone setting, browser plug-in types and versions, operating system and platform	As part of our efforts to keep our website safe and secure.	Legitimate interest: necessary for the purpose of protecting our systems and for detecting and preventing fraud
Statistical and other analytical information including IP address, information about the number of visitors to this website, the number of returners to the website, the pages they visit, where they were before they came to this website and the page in the website at which they exited	To monitor traffic on our website, to manage the site’s capacity and efficiency and to help us understand which parts of this website are most popular, generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the website and provided targeted messaging to those visitors who provide their email address.	Legitimate interest in providing our products and services to you
Education and employment history	To process job applications	Consent

Your email address will not be subscribed to a mailing list following direct email contact with any member of IMMJ Systems, only via subscription to our mailing list.

Use of Cookies and Similar Technology

Cookies are small text files placed on your computer when you browse a website. IMMJ Systems utilise cookies to enable us to understand how to make our website more effective, we do not utilise data from which individuals can be personally identified.

The table below describes what cookies we use and why:

Cookie	Type	Duration	Description
Cookie Header	Persistent	1 year	In the header of each web page on this site you will see a message alerting you of our privacy and cookie policy. If you’ve seen this message once, you probably won’t want to see it again. We use a cookie to remember this setting. User data is all anonymous.
Google Analytics		1 year	These cookies are used to measure visitor behaviour and usage patterns, such as the time spent on site, number of visits or what pages were viewed during a visit. All information is anonymous and reports always show aggregate, not individual data.

If you would rather not receive cookies, you can change your browser settings accordingly.

Marketing

Occasionally, we might send you information via letter, telephone or email regarding our services or products that may be of interest to you or your business. If you would prefer not to receive such communications, you can simply inform IMMJ Systems via the contact form below and you will be removed from marketing lists.

How long do we keep your information?

All personal information that IMMJ Systems collect from you will be held only for so long as necessary to fulfil the purpose for which the data was collected, or to comply with applicable legal, tax or regulatory requirements.

Disclosure of Information

IMMJ Systems may share your information with selected third parties including:

• Website developers;
• As required by law, such as to comply with a legal process or regulatory obligation;
• When we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request;
• Where we have your prior consent to do so; and
• In the event that any party acquires IMMJ Systems or substantially all of its assets, in which case personal data held by it about its customers will be one of the transferred assets.

Data Subject Rights

GDPR empowers individuals with rights in respect of the processing of their personal information, including the right to:

• Access your data;
• Request that inaccurate data be rectified;
• Request that your personal data be erased;
• Restrict the processing of your data;
• Transfer your data between controllers; and
• Object to processing of personal data.

Should you wish to exercise any of your rights please contact IMMJ Systems at the address detailed below.

IMMJ Systems Head Office

2a Crendon Street

High Wycombe

HP136LW

Tel: +44 (0) 203 790 7901

Email: info@immjsystems.com

Changes to our Privacy Notice

Please note that this Privacy Notice will be reviewed and may be changed from time to time. Any changes we may make to our Privacy Notice in the future will be posted on this page.

Contact

If you have any queries, comments or requests in relation to our Privacy Notice please contact us via the form below:

Data Protection Impact Assessment (DPIA)

IMMJ Systems are committed to ensuring individuals privacy; in order to demonstrate how we endeavour to ensure that risks to the privacy of individuals, arising from the actions of IMMJ Systems are identified and robustly managed, attached is our DPIA process and template.