Northampton General Hospital has embarked on a major medical records digitisation project with partners IMMJ Systems that will see more than 200,000 medical records securely scanned into the IMMJ Systems MediViewer® Electronic Document Management System (EDMS).
The project is part of the Northamptonshire Groups ambitious 10-year digital transformation plan led by Group Chief Digital Information Officer, Andy Callow.
Its aim is to improve care provided to patients by delivering mobile clinical decision-making support to clinicians, thereby improving the flow of patients through the 800-bed hospital and by fully digitising the patient record.
The scan on demand service has been outsourced whilst the Trust is able to utilise its existing in-house scanning service to manage the day forward scanning operation supported by IMMJ Systems.
The Trust went live in their Neurology/Rehab services in March 2022 and to date IMMJ Systems have trained 154 Clinicians via 1:1 sessions and Role Specific Group Sessions (Incl Consultants, Clinical Nurse Specialists, Registrars, Nurse Consultants, Physiotherapists, Pharmacists, Junior Doctors) as a key element of an all-specialties deployment IMMJ Systems are delivering.
As part of this digitisation programme, the Trust is implementing the leading next generation EDMS MediViewer® from IMMJ Systems. This provides a platform to store the scanned medical records and in addition, ingest a wide range of clinical feeds using the flexibility of the MediViewer API and architecture to centralise patient information.
The MediViewer® platform enables clinical and clerical users to view the complete history for each patient attending the Trust, as well as being able to free text search through the record for key clinical documents utilising MediViewer® SmartIndexing® technology.
The system is not only being used to store scanned medical records, but the first phase of the project was to ingest the Trusts clinic letters from an existing system and is now moving forward with integrations, feeds and contextual launches with a range of other Trust clinical applications.
The speed and intuitive design of the MediViewer® EDMS means that simple but rich features will enable clinical users to easily find the key documentation needed at the point of care, especially as MediViewer® not only OCR’s all ingested information (scanned or born digital) but is also powered by its SmartIndexing® technology that classifies information in real time enabling content to be surfaced at the click of a button.
Andy Callow, Group Chief Digital Information Officer for University Hospitals Northamptonshire NHS Group commented “Our ambition is to be the leading Digital Hospital Group in England. Achieving that would mean clinicians are given excellent tools that provides more time to care, patients are in control of their treatment, managers have instant information to drive decision-making and all staff have access to amazing training and support. Starting to scan paper records at Northampton General is something we’ve been looking forward to as it is a significant milestone on our journey.”
Jamie Hall, Head of Sales at IMMJ Systems, said: “This is a critical milestone for the Trust and for its ambitions to be the most digitally advanced hospital group in the country, with secure, resilient, accurate and timely information at the point of patient care.
The digitisation of the Trust’s medical records, and integration with clinical systems and document feeds, will deliver not only huge clinical benefits but will also help the Trust deliver many cash releasing and operational benefits from the implementation of EDMS technology. It brings Kettering and Northampton General Hospitals together as part of the group realising the benefits of using the same document management platform.”
Lisa Harris, Chief Operations Officer at IMMJ Systems, said: “The Northampton deployment represents the seventh MediViewer® go-live in the past 10 months. The IMMJ team have been working alongside Trust stakeholders sharing the Trusts vision and strategy. As a result, MediViewer® has been very well received to date with many staff already commenting on the benefits this introduces. Northampton have a fantastic project team on the Trust side that have been a pleasure to work alongside.
At IMMJ Systems we are proud to place as much focus on the quality of our professional services and technical delivery as we do our Products. This is evidenced by the volume of successful implementations in short succession, the majority of which delivered during the pandemic.
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About IMMJ Systems Limited
IMMJ Systems provides complete end to end digital transformation, consultancy and implementation support services by their highly experienced ex NHS delivery teams. IMMJ Systems operates as an agile business and has the ability to adapt precisely to customer needs, allocating the resources each project requires. By providing intuitive, simple, secure access to patient and clinical paper records through digitising this process, IMMJ Systems using their MediViewer™ EDMS can deliver significant improvements in patient care quality alongside operational and cost-efficiency benefits.